Privat policy

 

GENERAL INFORMATION

 

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can personally identify you. Detailed information on data protection can be found in our privacy policy listed below this text.

 

 

DATA COLLECTION ON THIS WEBSITE

 

Your data is collected in part by you providing it to us. Other data is collected automatically or with your consent when you visit the website through our IT systems. These are primarily technical data (e.g., internet browser, operating system, or time of page access). The collection of this data occurs automatically as soon as you enter this website.

 

 

PURPOSE OF DATA USAGE

 

Some of the data is collected to ensure the error-free provision of the website. Other data may be used for analyzing your user behavior.

 

 

YOUR RIGHTS

 

You have the right to obtain free information about the origin, recipients, and purpose of your stored personal data at any time. Additionally, you have the right to request correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. Furthermore, under certain circumstances, you have the right to request restriction of the processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority.

 

 

HOSTING

 

We host the contents of our website with the following provider:

Host Europe

The provider is Host Europe GmbH, Hansestraße 111, 51149, Cologne (hereinafter Host Europe).

 

When you visit our website, Host Europe collects various log files, including your IP addresses.

 

For details, please refer to the privacy policy of Host Europe:

[Host Europe Privacy Policy](https://www.hosteurope.de/AGB/Datenschutzerklaerung/)

 

The use of Host Europe is based on Art. 6 para. 1 lit. f DSGVO. We have a legitimate interest in ensuring the reliable presentation of our website. If appropriate consent has been obtained, processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s terminal device (e.g., for device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

 

 

GENERAL NOTES AND OBLIGATORY INFORMATION

 

When you use this website, various personal data is collected. Personal data refers to data that can personally identify you. The present privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.

 

Please note that data transmission over the Internet (e.g., when communicating via email) may have security vulnerabilities. A complete protection of data against access by third parties is not possible.

 

 

RESPONSIBLE ENTITY

 

The responsible entity is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data.

 

The responsible entity for data processing on this website is:

 

FORMVISION GmbH

Liegnitzer Straße 2a

85053 Ingolstadt

Represented by: Mr. Paul Regler

 

Contact:

Phone: +49 (0) 841/14900037

Email: office@formvision-gmbh.com

 

 

DATA PROTECTION OFFICER

 

Leonie Regler

Formvision GmbH

Liegnitzer Straße 2 A

85053 Ingolstadt

Phone: +49 (0) 841/14909808

Email: leonie.regler@formvision-gmbh.com

 

 

STORAGE DURATION

 

Unless a specific storage period is mentioned within this privacy policy, your personal data will remain with us until the purpose for data processing ceases. If you request deletion based on legitimate grounds or revoke consent for data processing, your data will be deleted, provided we have no other legally permissible reasons for storing your personal data.

 

 

LEGAL BASIS OF DATA PROCESSING

 

If you have consented to data processing, we will process your personal data based on Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data pursuant to Art. 9(1) GDPR are processed. In the event of explicit consent for the transfer of personal data to third countries, data processing will also be based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing will also be based on § 25(1) TTDSG. Consent can be revoked at any time. If your data is necessary for the performance of a contract or for pre-contractual measures, we will process your data based on Art. 6(1)(b) GDPR. Furthermore, we will process your data if necessary to fulfill a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also be based on our legitimate interests pursuant to Art. 6(1)(f) GDPR. The relevant legal bases for each case will be provided in the following paragraphs of this privacy policy.

 

 

DATA TRANSFER TO THE USA AND OTHER THIRD COUNTRIES

 

We use tools from companies based in the USA or other third countries that may not have data protection standards equivalent to those of the EU. When these tools are active, your personal data may be transferred to these third countries and processed there. Please note that these countries may not guarantee a level of data protection comparable to that of the EU. For example, US companies may be required to disclose personal data to security authorities without you as the data subject being able to challenge this in court. Therefore, it cannot be ruled out that US authorities (e.g., intelligence agencies) may process, analyze, and permanently store your data located on US servers for surveillance purposes. We have no control over these processing activities.

 

 

SSL OR TLS ENCRYPTION

 

For security reasons and to protect the transmission of confidential content such as orders or inquiries that you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from „http://“ to „https://“ and by the lock symbol in your browser line.

 

 

COOKIES

 

Our website uses so-called „cookies.“ Cookies are small data packets that do not harm your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit ends. Permanent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

 

Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services). Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

 

Cookies that are necessary for the electronic communication process, to provide certain functions you desire (e.g., the shopping cart function), or to optimize the website (e.g., cookies for measuring web audiences) (necessary cookies) are stored based on Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent for the storage of cookies and similar recognition technologies has been requested, processing will be based exclusively on this consent (Article 6(1)(a) of the GDPR and § 25(1) of the TTDSG); consent can be revoked at any time.

 

You can configure your browser to notify you about the setting of cookies and only allow cookies in individual cases, to accept cookies for certain cases or generally exclude them, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

 

You can find out which cookies and services are used on this website in this privacy policy.

 

 

EINWILLIGUNG MIT BORLABS COOKIE

 

Our website uses the Borlabs Cookie consent technology to obtain your consent for storing certain cookies in your browser or for using certain technologies and to document them in compliance with data protection regulations. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as „Borlabs“).

 

When you enter our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not shared with the provider of Borlabs Cookie. The collected data is stored until you request us to delete it or until the Borlabs cookie itself is deleted, or the purpose for data storage no longer applies. Mandatory statutory retention periods remain unaffected. Details on the data processing of Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

 

The use of Borlabs Cookie Consent technology is to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.

 

Details on the data processing of Borlabs Cookie can be found at:

 

What data does Borlabs Cookie store?

 

 

Google Maps

 

This website utilizes an online mapping service provided by the following provider: Google Maps (API) by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland („Google“). Google Maps is a web service for displaying interactive (land) maps to visually represent geographic information. By using this service, our location will be shown to you and any directions facilitated.

When accessing the subpages into which the Google Maps map is integrated, information about your use of our website (such as your IP address) is transmitted to Google servers and stored there. This may also involve transmission to servers of Google LLC. in the United States. This occurs regardless of whether Google provides a user account through which you are logged in or whether a user account exists. If you are logged in to Google, your data will be directly associated with your account. If you do not wish to be associated with your Google profile, you must log out before activating the button. Google stores your data (even for users who are not logged in) as usage profiles and evaluates them. The collection, storage, and evaluation are carried out in accordance with Art. 6 para. 1 lit. f GDPR based on Google’s legitimate interest in displaying personalized advertising, market research, and/or the needs-based design of Google websites. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right. If you do not agree to the future transmission of your data to Google when using Google Maps, you also have the option to completely deactivate the Google Maps web service by disabling the JavaScript application in your browser. Google Maps and therefore the map display on this website cannot be used. Where legally required, we have obtained your consent in accordance with Art. 6 para. 1 lit. a GDPR for the processing of your data as described above. You can revoke your consent at any time with effect for the future. To exercise your revocation, please follow the above-described option to object. For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with the European level of data protection based on a decision on adequacy by the European Commission.

 

 

SOCIAL MEDIA

 

INSTAGRAM

 

This website integrates features of the Instagram service, offered by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

 

When the social media element is active, a direct connection is established between your device and the Instagram server. This enables Instagram to receive information about your visit to this website.

 

If you are logged into your Instagram account, you can link the content of this website with your Instagram profile by clicking the Instagram button. This allows Instagram to associate your visit to this website with your user account. Please note that as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Instagram.

 

If consent has been obtained, the use of the aforementioned service is based on Article 6(1)(a) of the GDPR and § 25 of the German Telemedia Act (TTDSG). Consent can be revoked at any time. If no consent has been obtained, the service is used based on our legitimate interest in maximizing visibility on social media platforms.

 

If personal data is collected on our website using the tool described here and forwarded to Facebook or Instagram, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for this data processing (Article 26 of the GDPR). The joint responsibility is limited solely to the collection of data and its transfer to Facebook or Instagram. The processing carried out by Facebook or Instagram after the data has been transferred is not part of the joint responsibility. The obligations jointly incumbent upon us have been laid down in an agreement on joint processing. The wording of the agreement can be found at:

 

https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing data protection information when using the Facebook or Instagram tool and for the data protection-compliant implementation of the tool on our website. Facebook is responsible for the data security of Facebook or Instagram products. You can exercise data subject rights (e.g., requests for information) regarding the data processed by Facebook or Instagram directly with Facebook. If you assert data subject rights with us, we are obliged to forward them to Facebook.

 

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:

 

https://www.facebook.com/legal/EU_data_transfer_addendum

 

https://help.instagram.com/519522125107875 and

 

https://de-de.facebook.com/help/566994660333381.

For more information, please refer to Instagram’s privacy policy:

 

https://instagram.com/about/legal/privacy/

 

 

LINKEDIN

 

This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Whenever you access a page of this website that contains LinkedIn elements, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited this website with your IP address. If you click the „Recommend“ button on LinkedIn and are logged into your LinkedIn account, LinkedIn can associate your visit to this website with you and your user account. Please note that as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by LinkedIn.

 

If consent has been obtained, the use of the aforementioned service is based on Article 6(1)(a) of the GDPR and § 25 of the German Telemedia Act (TTDSG). Consent can be revoked at any time. If no consent has been obtained, the service is used based on our legitimate interest in maximizing visibility on social media platforms.

 

The data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:

 

https://www.linkedin.com/help/linkedin/answer/62538/datenubertragung-aus-der-eu-dem-ewr-und-derschweiz?lang=de

 

For more information, please refer to LinkedIn’s privacy policy:

 

https://www.linkedin.com/legal/privacy-policy

 

 

AUDIO AND VIDEO CONFERENCES – MICROSOFT TEAMS

 

For communication with our customers, among other things, we use online conference tools. When you communicate with us via video or audio conference via the Internet, your personal data is collected and processed by us and the provider of the respective conference tool.

 

The conference tools collect all data that you provide/use to use the tools (email address and/or your telephone number). Furthermore, the conference tools process the duration of the conference, start and end times of participation in the conference, number of participants, and other „contextual information“ related to the communication process (metadata).

 

Furthermore, the provider of the tool processes all technical data necessary for the online communication process. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

 

If content is exchanged, uploaded, or otherwise provided within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

 

Please note that we do not have full control over the data processing operations of the tools used. Our capabilities largely depend on the corporate policies of the respective providers. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools listed below this text.

 

 

PURPOSE AND LEGAL BASIS

 

The conference tools are used to communicate with prospective or existing contractual partners or to provide certain services to our customers (Art. 6 para. 1 lit. b GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR). If consent has been obtained, the use of the respective tools is based on this consent; the consent can be revoked at any time with effect for the future.

 

 

DATA RETENTION

 

The data directly collected by us via the video and conference tools will be deleted from our systems as soon as you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.

 

We have no influence on the storage period of your data stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

 

 

MICROSOFT TEAMS

 

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Details of data processing can be found in the privacy policy of Microsoft Teams:

 

https://privacy.microsoft.com/de-de/privacystatement.

 

 

CHANGES TO PRIVACY POLICY

 

Our privacy policy may be adjusted at irregular intervals to comply with current legal requirements or to implement changes to our services, such as the introduction of new offerings. The new privacy policy will automatically apply to your next visit.